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PRIVACY POLICY
General Privacy Policy of the Unified Website Platform
The privacy and data protection of the administrator of the Unified Website Platform is of utmost importance. We assume that, when reading this Policy in relation to the consent requested from you regarding the processing of your personal data, you have read this notice and agreed to the processing of your personal data before submitting it.
Public authorities promote openness and transparency. Therefore, when you provide us with your personal data, we have described how and for what purposes personal data is processed on the Unified Website Platform. Before processing personal data, we assess the lawfulness of the data processing activities. Personal data of individuals is processed based on official authority and the corresponding legal obligations.
The purpose of the Unified Website Platform’s privacy policy is to provide general information regarding the processing of personal data organized and carried out by the State Chancellery, in accordance with the principles of personal data processing included in the European Parliament and Council Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data (General Data Protection Regulation, GDPR), while ensuring lawful, transparent, and secure handling of personal data.
The data controller of personal data on the Unified Website Platform is the State Chancellery (VK). Personal data processors on the website platform are the institutions included in the platform, the platform administrators — State Regional Development Agency (VRAA), technical resource hosts — Ministry of the Interior Information Centre (IeMIC), and technical service providers — Latvian State Radio and Television Centre (LVRTC).
Personal data on the Unified Website Platform will be processed to ensure the legal interests of public administration institutions, the fulfillment of statutory obligations, execution of contractual obligations, provision of public information, and other predefined purposes.
The legal basis for personal data processing in the services offered on the Unified Website Platform is established by the following regulatory acts:
Employees involved in the Unified Website Platform process personal data only within the scope of their official duties or on behalf of institutions or under official authorization, in compliance with the platform’s internal principles and confidentiality requirements. Employees are prohibited from using personal data obtained during the performance of their duties for personal purposes or for third parties. Data processors minimize the risk that personal data could come into the hands of unauthorized persons due to action or inaction.
Personal data on the Unified Website Platform is processed with confidentiality and with care for data security. Data processors employ various security measures to prevent unauthorized access, disclosure, or misuse of personal data. Proper data handling, storage, and integrity are ensured with appropriate security levels. Proportional and suitable physical, technical, and administrative measures are used to protect collected and processed personal data. Security measures are continually improved to maintain a high level of data protection.
Personal data protection measures apply to:
You have the right to withdraw your consent to the collection, processing, and use of your personal data at any time (if such consent was requested and provided). The data controller will evaluate your request according to its legal interests. If personal data is no longer required for the purposes for which it was collected, it will be deleted.
The data controller is responsible for processing personal data using means that prevent misuse, unauthorized disclosure, or alteration. To improve public administration communication, aggregated personal data may be used for reports distributed within the Latvian public administration. Reports are anonymized and do not contain personal data.
The Unified Website Platform collects registered and public user access data, usernames, information selection parameters, traffic information, and IP addresses. Cookies are used to understand visitor activity, page views, sources, and time spent on the website. This information is used to improve user experience and ensure optimal service. Personal data processing is carried out to the minimum extent necessary.
Your personal data is stored only for as long as required to achieve the purposes for which it was collected. Data processors with access to personal data are trained to handle it in accordance with applicable data protection regulations. Data is retained for as long as there is a legal obligation, and after the retention period, it is securely deleted or anonymized.
Personal data held by the Unified Website Platform is considered restricted-access information and is disclosed to third parties only as prescribed by law or contract. Data shared with platform partners includes contractual provisions on data processing.
The platform contains links to external websites with different usage and data protection policies. Institutions cooperating within the platform do so based on regulatory acts.
If you have questions or complaints regarding personal data processing and protection, contact the State Chancellery at vk@mk.gov.lv or the appointed responsible officer Aldis Apsītis at aldis.apsitis@mk.gov.lv. You have the right to submit complaints regarding personal data processing to the Data State Inspectorate (www.dvi.gov.lv) if you believe your rights under applicable laws are violated.
Cookies
The Unified Website Platform uses cookies, notifying users and visitors. Cookies are used to comply with the Cabinet of Ministers Regulations No. 399 of 4 July 2017 and Article 10 of the Law on Public Administration to collect usage and visitation statistics to improve the platform. Users can review the Cookie Policy and provide consent for statistical data collection.
Cookies are small text files sent to your device memory during website visits. On subsequent visits, cookies are sent back to the originating website or recognized by another site. Cookies act as the website’s memory, helping the site remember your device and preferences to enhance user experience.
Cookies used can be categorized as:
By using the website, you agree to analytical/statistical cookies for service improvement. Cookies include:
Necessary:
Statistics (Google Analytics):
Social media:
Opting out of cookies:
You may refuse cookies at any time by disabling them in your browser. For more information: www.aboutcookies.org.
The privacy and data protection of the administrator of the Unified Website Platform is of utmost importance. We assume that, when reading this Policy in relation to the consent requested from you regarding the processing of your personal data, you have read this notice and agreed to the processing of your personal data before submitting it.
Public authorities promote openness and transparency. Therefore, when you provide us with your personal data, we have described how and for what purposes personal data is processed on the Unified Website Platform. Before processing personal data, we assess the lawfulness of the data processing activities. Personal data of individuals is processed based on official authority and the corresponding legal obligations.
The purpose of the Unified Website Platform’s privacy policy is to provide general information regarding the processing of personal data organized and carried out by the State Chancellery, in accordance with the principles of personal data processing included in the European Parliament and Council Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data (General Data Protection Regulation, GDPR), while ensuring lawful, transparent, and secure handling of personal data.
The data controller of personal data on the Unified Website Platform is the State Chancellery (VK). Personal data processors on the website platform are the institutions included in the platform, the platform administrators — State Regional Development Agency (VRAA), technical resource hosts — Ministry of the Interior Information Centre (IeMIC), and technical service providers — Latvian State Radio and Television Centre (LVRTC).
Personal data on the Unified Website Platform will be processed to ensure the legal interests of public administration institutions, the fulfillment of statutory obligations, execution of contractual obligations, provision of public information, and other predefined purposes.
The legal basis for personal data processing in the services offered on the Unified Website Platform is established by the following regulatory acts:
- Article 10 of the Law on the Structure of Public Administration
- Cabinet of Ministers Regulations No. 399 of 4 July 2017 “Procedure for Registration and Quality Control of Public Administration Services”
- Cabinet of Ministers Regulations No. 402 of 4 July 2017 “Regulations on E-Services of Public Administration”
- Cabinet of Ministers Regulations No. 445 of 14 July 2020 “Procedure for Posting Information by Institutions on the Internet”
Employees involved in the Unified Website Platform process personal data only within the scope of their official duties or on behalf of institutions or under official authorization, in compliance with the platform’s internal principles and confidentiality requirements. Employees are prohibited from using personal data obtained during the performance of their duties for personal purposes or for third parties. Data processors minimize the risk that personal data could come into the hands of unauthorized persons due to action or inaction.
Personal data on the Unified Website Platform is processed with confidentiality and with care for data security. Data processors employ various security measures to prevent unauthorized access, disclosure, or misuse of personal data. Proper data handling, storage, and integrity are ensured with appropriate security levels. Proportional and suitable physical, technical, and administrative measures are used to protect collected and processed personal data. Security measures are continually improved to maintain a high level of data protection.
Personal data protection measures apply to:
- IT infrastructure (servers, local networks, and applications) used for processing personal data;
- Data in transmission networks, if applicable;
- Information systems used for work, administered by the institutions involved in the Unified Website Platform;
- Electronic documents created, registered, and in circulation containing personal data.
You have the right to withdraw your consent to the collection, processing, and use of your personal data at any time (if such consent was requested and provided). The data controller will evaluate your request according to its legal interests. If personal data is no longer required for the purposes for which it was collected, it will be deleted.
The data controller is responsible for processing personal data using means that prevent misuse, unauthorized disclosure, or alteration. To improve public administration communication, aggregated personal data may be used for reports distributed within the Latvian public administration. Reports are anonymized and do not contain personal data.
The Unified Website Platform collects registered and public user access data, usernames, information selection parameters, traffic information, and IP addresses. Cookies are used to understand visitor activity, page views, sources, and time spent on the website. This information is used to improve user experience and ensure optimal service. Personal data processing is carried out to the minimum extent necessary.
Your personal data is stored only for as long as required to achieve the purposes for which it was collected. Data processors with access to personal data are trained to handle it in accordance with applicable data protection regulations. Data is retained for as long as there is a legal obligation, and after the retention period, it is securely deleted or anonymized.
Personal data held by the Unified Website Platform is considered restricted-access information and is disclosed to third parties only as prescribed by law or contract. Data shared with platform partners includes contractual provisions on data processing.
The platform contains links to external websites with different usage and data protection policies. Institutions cooperating within the platform do so based on regulatory acts.
If you have questions or complaints regarding personal data processing and protection, contact the State Chancellery at vk@mk.gov.lv or the appointed responsible officer Aldis Apsītis at aldis.apsitis@mk.gov.lv. You have the right to submit complaints regarding personal data processing to the Data State Inspectorate (www.dvi.gov.lv) if you believe your rights under applicable laws are violated.
Cookies
The Unified Website Platform uses cookies, notifying users and visitors. Cookies are used to comply with the Cabinet of Ministers Regulations No. 399 of 4 July 2017 and Article 10 of the Law on Public Administration to collect usage and visitation statistics to improve the platform. Users can review the Cookie Policy and provide consent for statistical data collection.
Cookies are small text files sent to your device memory during website visits. On subsequent visits, cookies are sent back to the originating website or recognized by another site. Cookies act as the website’s memory, helping the site remember your device and preferences to enhance user experience.
Cookies used can be categorized as:
- Technically necessary: essential for service functionality;
- Analytical/statistical: for improving service quality.
By using the website, you agree to analytical/statistical cookies for service improvement. Cookies include:
Necessary:
- SESSdb34877a4022e0a5c40d60cffaeb5307 — for content administrator authentication.
- maintenance_message — prevents repeated display of admin notifications to users.
- allowCookies — records consent to cookie usage and displays the cookie notice.
Statistics (Google Analytics):
- _ga, _gat, _gid — used for visitor statistics. Data is anonymized in the EU/EEA and may only in exceptional cases be sent to Google servers in the USA.
Social media:
- _cfduid — enables sharing content on social networks.
Opting out of cookies:
You may refuse cookies at any time by disabling them in your browser. For more information: www.aboutcookies.org.
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